The question and concern of evaluating
the quality of AskColorado was under consideration before the service
went live.
The
Quality Assurance and Evaluation Subcommittee [QA&E] originally
consisted of two separate groups. Needs Assessment & Evaluation
examined AskColorado's service parameters in an attempt to determine
whether its scope met the needs of the population. It also took
evaluation results and created guidelines for the new service. The
second group, Quality Control & Training, had oversight of staff
training and promoted excellent customer service between patrons
and the virtual reference staff.After AskColorado launched, these two
committees were combined into the QA&E. The mission of the QA&E
is:
• Solicit staff and patron feedback to improve service.
• Review transcripts of AskColorado sessions to make sure
staff and patron interactions are appropriate.
• Recommend best practices through transcript analysis.
• Monitor AskColorado’s effectiveness by developing
and implementing evaluation processes.
The QA&E meets for 2 hours on a quarterly
basis and currently has 16 members.
Each QA&E member reviews approximately
30 transcripts from an assigned day each month using an evaluation
page. The evaluation sheet has undergone
changes to reflect needs in transcript assessment. When we are evaluating
a transaction, we are really looking at two separate issues:
• Quality of Response
• Quality of Interaction
Next: Evaluating
Quality of Response |